Duties and Responsibilities

Contract Management

• Upon receiving a signed contract from the PA, the PC Specialist will distribute copy of the signed contract including a checklist to the relevant Project Team/Personnel responsible for the management of the contract. 

      The checklist shall provide:

• details of all parties involved in the implementation of the contract, their role, title, position, and contact  information;
•  mobilization activities and timeframe/dates for mobilization;
•  list of all contract deliverables, due dates and related sums/percentages due against each   contract  deliverable or completion point (Contract monitoring tool);
•   details of meetings and other similar events referenced in the contract and their dates;
•    identification of contractual responsibilities within MCA-Nepal, e.g. who will be responsible       for reviewing/accepting   contractual deliverables, approving invoices, etc.;
•     timeframe for reviewing/accepting deliverables; and
•     any other information relevant to the concerned contract. 
• Draft and processes contracts for signature for administrative purchases or procurements handled by the PM’s office;
• Assists Sector Managers in the implementation and management of contracts;
• Assists the PM in contract administration;
• Facilitates contract closure plan and implementation.

Planning

• Prepares and regularly updates MCA-Nepal Procurement Plans for administrative purchases or procurements handled by the PM’s office.

Procurement Operations

• Assists the PM in the review of TORs submitted by Sectors;
• Prepares and coordinates submission of Procurement Requisitions;
• Assists in the receipt and opening of quotations, bids, proposals and offers;
• Prepares public procurement documents (bidding documents, evaluation reports, purchase orders, contracts, procurement meeting minutes, etc.) for administrative purchases or procurements handled by the PM’s office;
• Assists in the facilitation of evaluation of quotations, bids, proposals and offers;
• In consultation with the PM, establishes and communicates procurement priorities to Procurement Agent(s).

Monitoring & Evaluation

• Assists the PM in regular reviews of MCA-Nepal’s Procurement Operations Manual(s) and Contract Administration Manual(s) prepared by the Procurement Agent(s) and recommend any necessary changes or improvements to ensure it responds to the operational reality of MCA-Nepal;
• Assists the PM to ensure that the Non PPG Procurement Procedures are developed in line with MCC Guidance and that it is fully implemented;
• Assists the PM to actively monitor the progress of procurements against the applicable Procurement Implementation Plan;
• Assists the PM in coordinating with MCA-Nepal management and project staff to ensure responsibilities of all involved actors in the execution of a procurement are understood and acknowledged;
• Renders overall assistance to the PM as required;
• Undertakes all responsibilities delegated by the PM.

Requirements (Education, Experience, Technical Competencies)

• Minimum Bachelor’s degree in Procurement, Business Administration, Business Management, Project Management, Law, Contract Law, Contract Management, Supply Chain Management, Logistics, Economics, Engineering or equivalent field; or commensurate practical experience in one or more of these disciplines. 
• Must have a familiarity with procurement and contract management in the public sector, demonstrated through work experience and interview.
• Experience drafting, reviewing, ad approving procurement documents.
• Demonstrated knowledge of or experience with procurement policies of World Bank, Asian Development Bank, MCC (or other international donor institutions).
• Demonstrated track record of delivering high quality outcomes/projects on time and within budget.
• Good skills in project management and communications, both written and oral, demonstrated in previous jobs.
• Fluency in English.
• Strong computer skills with office productivity applications (Word, Excel, PowerPoint, MS Project)
• Experience in supporting large projects preferably at the enterprise or organization level.
• Dynamic, solution-driven, proactive personality (reference checks required).
• Familiarity with the energy sector. 
• Experience working in multidisciplinary teams across different departments or functional areas.
• Experience with planning and organizing market outreach events for procurement and vendors, speaking to large audiences.