Volunteers Initiative Nepal (VIN)

Volunteers Initiative Nepal (VIN) is a non-governmental and non-profit community development volunteer organization (NGO). VIN aims to promote equality, economic well-being and basic human rights through enhanced educational programs and community training.

VIN adopts an integrated, participatory community development approach for the well-being of the community. It works with both local and international volunteers, implementing different kinds of programs and activities under its six major programs: 1. Women’s Empowerment: 2. Public Health & Medical Care 3. Environment Conservation & Cultural Biodiversity; 4. Children’s Development 5. Youth Empowerment and 6. Disaster Risk & Reduction

Contact Info

Communication Officer

Communication

Apply Before : 2020-02-20 (Closed)

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Job summary

  • No. of Vacancy
    1
  • Job Type
    Full Time
  • Offered Salary
    NRS 25,000 - 35,000 Per month
  • Gender
    Both
  • Career Level
    Senior Level
  • Industry
    NGO / INGO / Development Projects
  • Experience
    3 Years
  • Location
    Kathmandu
  • Apply Before
    2020-02-20
    Closed

Job Description:

  • VIN is looking for a Communication Officer
  • Responsible to communicate upcoming Mid Term / Long Term (LMTV), Short Term, Workcamp, Group volunteers and partner organization on behalf of VIN

Major Roles with Volunteers:

  • Timely response to inquiries
  • Send regular follow-up emails 
  • Review resume / CV, motivation letters, summarize and send to related project staff to match volunteers’ skills and interest with the project
  • Assist recruitment process via Skype, WhatsApp, telephone, emails
  • Visit host families, local partners, working communities and collect required information
  • Create / update host family, school profiles
  • Update info sheets for each projects and general information
  • Communicate current volunteers’ work effectiveness and concerns to the staff for volunteers best experiences 
  • Ensure that all volunteers come with required working gears, resources
  • Assist international volunteers’ issues during the office hours
  • Support volunteers’ travel plans

Partners Organization:

  • Respond to their emails
  • Prepare and send acceptance letter on time
  • Provide regular update to the partners on their onsite work progress
  • Create and provide promotional resources – articles, testimonials, videos, photos etc. to assist the recruitment process to the partners
  • Create new projects and project info based on the research done by volunteers, staff and community stakeholders
  • Update website content, data based on current plans and practices
  • Coordinate with staff and send working plans and schedule at least one month prior to volunteers’ arrival
  • Inform partners about the situation of the volunteers on time (in case of emergency)
  • Provide any documentation / forms required for partnership

Support to Past Volunteers:

  • Help interested volunteers on alumni groups
  • Provide regular updates on their projects if they are interested 
  • Prepare and send necessary documents for the volunteers / interns such as recommendation letter, participation letter, internship documents
  • Encourage them for their further involvement virtually on their related projects
  • If the past volunteers are interested to give presentations to their local communities, universities, provide resources – presentations, photos, videos, articles for the promotion purposes
  • Communicate the need of funding for sustainability of the projects / causes
  • Respond to their inquiries and needs

Documentation:

  • Update volunteers’ database
  • Update L/MTV, work camps, group volunteer project information
  • Update list of resources that upcoming volunteers must bring project wise
  • Prepare monthly social media plan and newsletter
  • Prepare other official documents per need

Administration: 

  • Coordinate with project and volunteer management staff to communicate necessary infomation to volunteers and partners
  • Do any other admin work as per necessity
  • Send volunteers testimonials, articles, videos, photos, articles to the related staff and webmaster
  • Communication for Child Sponsorship:
  • Coordinate with staff for child sponsorship info
  • Send regular updates of the sponsored children to the sponsors (April / August / December)
  • Send child sponsorship booklet to sponsors
  • Coordinate with sponsors and the organization
  • Communicate sponsors’ info to the child through staff

Travel trek arrangement:

  • Schedule and plan travel, trek for volunteers 
  • Liaise with the travel, airline, bus companies accordingly
  • Coordinate and organize meditation, yoga retreat plans

Note:

  • This is an urgent requirement. Priority will be given to those candidates who are willing to join on short notice.

Required Knowledge, Skills, and Abilities

Fluent in Written & Spoken English, excellent interpersonal communication skills, flexible, adaptable, hard-working, passionate about empowering disadvantaged people, punctual, coordination and negotiation skills, leadership, planning, reporting & documentation.

Education + Experience

  • Education: Bachelor’s (Master’s Preferred) Degree in any discipline 
  • Experience: 3 years of experience in related field

Apply Instruction

Interested candidates are requested to mail their Letter of Motivation and CV  mentioning the expected salary at     career@volunteersinitiativenepal.org with the subject as ‘Application for Communication Officer’.

Telephonic inquiries will not be entertained.

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