Division Department: Finance

Reports To: Chief Finance Officer and Managing Director 

Roles and Responsibilities

• Authorizes invoices, payments, and expenses of the organization
• Producing financial reports related to budgets, account payable, account receivables, expenses etc
• Scrutinize cash movement and other ledgers
• Preparing and presenting monthly MIS
• To work as financial controller of the organization.
• Assigning responsibilities to sub-ordinates
• Presenting accurate key statistical reports on regular basis to the management
• To assist internal auditing procedures and to solve problem when accounting numbers are not in sync.
• Understand and adhere to financial regulations and legislation to ensure compliance with compliance calendar
• Ensure communication with internal and external auditors and facilitate timely completion of the same 
• Preparing financial information as per requirement of banks and financial institution, regulatory authorities and senior management
• Ensure compliance with requirement of tax laws, company laws, accounting standard, policies and procedures adopted by the company
•  Supervises other staff members who assist with the bookkeeping duties
• Coordinate with site employees and each expense are cross-checked with the corresponding invoice, to ensure that the billing is accurate
• Collecting, interpreting and reviewing financial information
• Provide insightful information and expectations to senior executives to aid in long-term and short-term decision making
• Presenting information on key financial indicators of the sites and company as a whole
• Reporting to management and stakeholders, and providing advice how the company and future business decisions might be impacted
• Developing strategies that work to minimize financial and operational risk
• Analyzing market trends and competitors
• Daily cash management

Administrative Roles: 

• Supervising day-to-day operations of the administrative department and staff members
• Developing, reviewing, and improving administrative systems, policies, and procedures
• Be actively involved in recruitment, which involves developing job descriptions and specifications preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates
• Create and implement effective orientation programs
• Maintaining updated employee records in the personnel file
• Co-ordinate leave application with Managing Director and record it to prepare monthly leave summary report
• Develop training and development program as per the need analysis
• Administrate the day-to-day activities of the office and documentation
• Organize and facilitate meetings, conferences and other special events
• Maintain and update company databases
• Monitor a filing system for important and confidential company documents
• Ensure safety and regular maintenance and insurance of all office equipment/assets
• Procuring reliable suppliers for supplying quality materials in consultation with the Project Manager
• Monitor and update purchase orders as well as track of the costs and delivery dates to compare them with the agreements
• Managing vendors to ensure quantity, timely deliveries and quality compliance
• Maintain accurate and updated inventory of the office equipment/assets as well as site inventories and make timely communication with supervisor for inventory management
• Perform any other duties as assigned

• Recognized accounting qualification/s and professional group membership
• Minimum Master’s Relevant experience in managing financial operations of organizations of a similar or larger size
• Excellent level of interpersonal skills to disseminate information, communicate strategic direction, deal sensitively and fairly with all stakeholders and suitably resolve conflict where necessary.
• Must have valid driving license and clean driving record.
• Candidates having professional degree in Finance/Account will be preferred.

Experience:

• Minimum 5 years of relevant professional experience. 

Skills and Knowledge:

Essential:

• Expert knowledge of accounting and accounting software
• Exceptional managerial skills leadership, time, task, and resource management skills
• Proficiency with computers, especially MS Office
• Excellent knowledge and skills in Microsoft Office products (e.g. Excel)
• Inspire and motivate staff
• Organizational skills; planning skills; research skills; analytical skills; critical thinking skills; problem-solving skills; computer skills; multi-tasking abilities; integrity, honesty
• Management Skills
• Ability to communicate vision
• Ability to effectively manage change
• Strong client service orientation
• Strong interpersonal skills
• Negotiation skills and the ability to develop strong working relationships
• Superior mathematical skills; leadership skills and experience
• Solid communication skills, both written and verbal
• Public speaking skills

Recognized Business (e.g. Finance/Accounting) Degree/s and/or Master’s degree in management, accounting, business, economics, finance, or a related field.