Swisscontact Nepal

Swisscontact is the business-oriented independent foundation for international development cooperation. Represented in 36 countries with over 1,100 employees, Swisscontact promotes since 1959 economic, social and environmental development.

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Administration Assistant / Receptionist

NGO/INGO/Social/Development Project

Apply Before : 2020-06-08 (Closed)

Job summary

  • No. of Vacancy
    1
  • Job Type
    Contract Time
  • Offered Salary
    Negotiable
  • Gender
    Both
  • Career Level
    Mid Level
  • Industry
    NGO / INGO / Development Projects
  • Experience
    2 Years
  • Location
    Bhaktapur
  • Apply Before
    2020-06-08
    Closed
  • Views
    1230

Job Description:

Swisscontact is the business-oriented independent foundation for international development cooperation. Represented in 36 countries with over 1100 employees, it promotes - since 1959 - economic, social, and environmental development. Government of Nepal (GoN) and Government of Switzerland have been implementing Nepal Vocational Qualifications System Project (NVQS-P) since 2015. The Swiss Agency for Development and Cooperation (SDC) is providing financial and technical assistance to the GoN (Council for Technical Education and Vocational Training (CTEVT)/Ministry of Education, Science and Technology (MoEST)) for the implementation of the project. Swisscontact Nepal has set up a technical assistance team- Project Support Unit (PSU) on behalf of SDC. For the second Phase of NVQS-P (subject to ratification of the bilateral agreement), we invite applications from committed and experienced Nepali citizens for the following position to be filled.

Position : Administration Assistant / Receptionist

Location: NVQS PSU Office, CTEVT Complex, Sanothimi, Bhaktapur,

Nepal Reports to: Administration Officer

Duration: One year with possibility of extension

Purpose of the Job

The Administration Assistant / Receptionist (AA) is responsible to act as the first point of contact for visitors and callers to Alert and to undertake a range of other administrative tasks as identified by the Administration Officer.

Essential Functions and Responsibilities

  • Provide Front desk reception duties for the office which includes handling of all phone calls and manage internal & external customers timely and professionally.
  • Attend to visitors/business associates to respond to their queries
  • Manage EPABX system, attend external phone calls/FAX
  • Receive and record all incoming correspondence/invoices
  • Dispatch all forms of external correspondence
  • Assist in soliciting quotations and procuring office supplies and fixed assets
  • Make hotel, travel, visa arrangements for staff
  • Maintain a filing system of all relevant documents and records
  • Manage supplies store
  • Supervise office support staff and manage vehicle movements
  • Manage petty cash and store supplies
  • Adhere to any other duties requested by the supervisor

Required Knowledge, Skills, and Abilities

Qualification, Experience and Competencies :

The individual must conform to the following qualifications and expertise:

  • Advanced communication skill in both English and Nepali (verbal and written)
  • Excellent interpersonal and organisational skills
  • Professional attitude and appearance ▪ Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Ability to keep sensitive information confidential.
  • Competent IT skills, including experience of Word, Excel, Access, and PowerPoint.

Working Conditions and Environment

  • This will be applicable in accordance with the Swisscontact Staff Manual.

Education + Experience

  • Bachelor’s degree in business administration or equivalent.
  • Minimum of two years of work experience in similar position, preferably in the development cooperation field with donor agencies, international and national NGOs

Apply Instruction

Interested candidates who meet the above requirement are requested to visit our website https //www.swisscontact.org/en/country/nepal/opportunities/jobs.html 

or

Please submit your current CV with at least two referees, job application form and a motivation letter to np.info@swisscontact.org latest by 08 June 2020.

Please mention name of the position applied for in the "subject" line of your email.

Swisscontact Nepal shall not entertain any phone enquiries or other such solicitations for these positions. Only shortlisted candidates will be contacted for the selection process. Swisscontact Nepal reserves the right to reject any or all applications.

Swisscontact Nepal promotes workforce diversity and applies positive discrimination to candidates from discriminated groups (Women, Dalit, Janajati, Madhesi/Terai and other minority communities).

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