Department: Human Resources & Administration

Reports to: CEO

Location: Sinamangal, Kathmandu

Job Purpose: The Human Resources & Admin. Officer is responsible for providing general HR & Administrative office support with a variety of clerical activities and related tasks. S/he will support the day-to-day operations of the human resource, administration and finance functions.

Essential Duties and Responsibilities:

• Maintain digital & physical confidential employees files & information details in compliance with applicable legal requirements.
• Develop and implement new employee orientation/onboarding and ensure orientation is scheduled appropriately and timely.
• Create, update and distribute company policies, organogram, guidelines and ensure its implementation and guidance to the employees. Make sure its legally compliant too.
• Create effective channels of communication between employees and management
• Taking care of hiring process by coordinating job postings and organizing resumes and applications as well as scheduling interviews, performing initial interviews and reference checks.
• Formulate and implement the employee performance evaluation system.
• Administrate the day-to-day activities of the office and documentation.
• Compile data and prepare a variety of reports.
• Ensure employee leave time is tracked in the system and run monthly reports.
• Update payroll and benefit information and facilitate enrollment as well as resolution to any errors.
• Verify accuracy of invoices and other accounting documents or records, to include researching, tracking, and resolving accounting or documentation problems and discrepancies.
• Coordinate maintenance and alteration of office areas and equipment, as well as arrangement and housekeeping of office facilities.
• Coordinate purchase of office supplies, equipment, and furniture.
• Point of contact for technicians regarding computer support and phone/voicemail system; troubleshoot issues and coordinate repairs when required.
• Oversee special events for staff by coordinating as per the requirement.

This job description is not intended to be all-inclusive and does not constitute a written or implied contract of employment. The employee will be expected to perform other reasonably related duties as assigned by the immediate supervisor and/or other management personnel

• Full understanding of HR and Admin functions.
• Understanding of finances and accounting processes and practices.
• Understanding of Labor Law and other relevant regulations.
• Fantastic organizational and time management skills.
• Exposure to payroll practices.
• Exposure to HRIS & Accounting Software.
• Works under pressure and meets tight deadlines
• Strong decision-making and problem-solving skills.
• Attention to details and Analytical thinking perspectives.
• Excellent written and verbal communication skills. Especially administrative writing and word processing skills.
• Prioritization of tasks.
• High moral values.

• 2 years of prior experience as an HR & Admin professional.
• MBA or equivalent – preferably HR specialization
• Previous human resources experience of 2 years and familiarity with bookkeeping and basic accounting procedures
• Knowledge of Microsoft Office, database, and accounting software
• Accuracy and attention to detail Preferred
• Knowledge of HRIS and accounting software