Bagmati Welfare Society Nepal(BWSN)

Bagmati Welfare Society Nepal(BWSN)

NGO / INGO / Development Projects

Sarlahi

Bagmati Welfare Society (BWSN) Nepal, Sarlahi is implementing ‘Nepal Disaster Risk Reduction (NDRR)’project with technical and financial support of World Vision International Nepal in East, Parsa Rural Municipality and Haripurwa Municipality of Sarlahi district. The main goal of the project is to make communities more resilient to disaster. To achieve the project goal and targets, there are various levels of activities th ... at has to be executed through the project duration where different consultancy services are expected to deliver the quality results and outcomes as envisioned on the project. The nature and the extent of the consultancy services differ on the basis of the activities and project outputs deliverables. 

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Finance and Admin Officer

Apply Before : 2020-10-03 (Closed) View: 2975

Job summary

  • No. of Vacancy
    : 1
  • Job Type
    : Full Time
  • Offered Salary
    : Negotiable
  • Gender
    : Both
  • Career Level
    :
  • Experience
    : 2 Years
  • Apply Before
    : 2020-10-03 Closed

Job Description:

Position: Finance and Admin Officer

Name of the Project:  Protection and Community Engagement & Sponsorship Plan – Programme No of position: 1 (one)

Position Description: 

This position will be responsible for providing overall Financial, admin and supply chain support to the organisation and ensure that all the financial truncations are adhered to the required financial compliance of the organization, donor and governmental compliances, which includes payment and disbursements; financial analysis and reporting for the achievement of overall ogranisation and project goal.

Reports to: Program/Project Manager/Coordinator

Major responsibilities

  • Financial Management of the Project/Program – 30%
    • General financial recording and book keeping using IPAS accounting software following World Vision Chart of Account.
    • Support and ensure all the payments are made following proper financial procedures.
    • Ensure proper supporting documents for expense verification
    • Preparation and administration of payroll adhering the required compliance.
    • Issuance and settlement of of employee advance.
    • Reconciliation of payable and receivable ledger.
    • Preparation of bank reconciliation.
    • Keep the scan copy of voucher and submit to donor.
  • Budgeting and Reporting – 20%
    • Support the project/program team in preparation of monthly and anuual budget.
    • Analysis of administrative cost preparation and it’s sharing to each project on fair share basis.
    • Provide financial analysis to the project/Program lead including the board
    • Preparation of donor financial report and MIS report and shared as per the agreed timeline to the donor and project lead.
    • Orient non-financial employee on financial requirement of the project/program and organization.
    • Preparation and analysis of fund/cash flow forecast 
  • Financial Monitoring – 20%
    • Ensure each and every expense are valid and meets minimum financial requirements.
    • Field monitoring from financial point of view.
    • Provide financial analysis and monitoring during procurement
    • Report any potential fraud and misusage identified during project implementation.
    • Interlink the project/program finance with the overall organization financial management system.
    • Implementation of suggestion and feedback provided by WVIN finance focal person and auditor
  • Admin and Supply Chain Management- 20%
    • Support in procurement and supply chain including LTA with vendor
    • Preparation of Annual Procurement plan 
    • Monthly Supply Chain report
    • Admin and logistic arrangement including vehicle management
    • Asset management and handling
  • Compliance and Others – 10%
    • Ensure internal control measures are in place and are followed appropriately.
    • Assist in all type of audit ( Internal, donor, external)
    • Any task as assigned by the supervisor and board.
    • Liaised with government agencies such as, Tax Office concerning annual audit report, tax clearance, DPAC etc.

Required Knowledge, Skills, and Abilities:

Competencies:

A.Academic Qualification and Experience: 

  • Demonstrated experience in the use of MS office Package (Word/Excel/PowerPoint etc.) & Internet
  • Experience of working in a computerized accounting environment like IPAS, FAMAS.
  • Ability to lead financial management of the project/program and make the linkage of this with overall financial management of the organization

B.Sector Knowledge: 

  • General Accepted Accounting Principles (GAAP)
  • Good command of English & Nepali languages (written & spoken)
  • Practical knowledge of project budgeting, accounting & reporting
  • Able to articulate and communicate ideas well verbally and in writing
  • Knowledge of tax and compliance
  • Demonstrated Mentoring, Orientation & Training Skill
  • Good interpersonal, problem-solving & time management skills
  • Willingness to work under pressure with tight deadlines and to travel across the project areas.

C.Child and adult safe guarding and sponsorship business

  • Manage all the working environment in the office and working areas are child and adult sensitive
  • Guide the team and organization in managing protection related matters appropriately 
  • Support the organization in complying with all child  and adult safe guarding policies, requirements and audits
  • Manage all the sponsorship businesses as per the protocols and guidance provided by WVIN
  • Registered children participation are well reflected in the provided reporting platforms
  • Ensure operationalization of World Vision’s Child Sponsorship standards, Development Project Standards and sponsorship integration in all phases of programming

Education + Experience:

  • Bachelor Degree of Commerce, Business Studies or Equivalent
  • Master Degree in Finance/Accounting or Equivalent, preferred
  • Minimum 2 years of experience in independently handling budgeting, financial accounting, planning and analysis in I/NGO and preferably within WVIN projects.

Apply Instruction:

All interested candidates are requested to submit their updated curriculum vitae, experience letter, Certificate, Citizenship, and motivation letter subject head as "Application for the interested position to email id                    vacancy.sapadp@gmail.com within 10 days (2nd October 2020) from vacancy published date.

Interested applicants are requested to mention expected basic monthly salary in the application,this is mandatory. Interested applicants should submit the application via either email or hard copy. Shortlist candidate only invite the written and interview. 

Competent candidates from disadvantaged groups and inhabitants of the project area will be given more priority.

Note: All right are reserved into recruitment committee for accept or reject the vacancy.

BWSN adheres Child Safeguarding and safeguarding in partnership Policy with high importance and commits rigorous procedure to ensure all our personnel and program are safe for children. All candidates will be, therefore, subject of strict background.

Contact Detail 

Bagmati Welfare Society Nepal (BWSN)

Harion-11, Sarlahi Nepal

Phone n. 046-530501

Telephone inquiry will not be Entertain

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