The Finance and Admin Officer shall be responsible for all aspects of Finance Management in the NGO; budget management, preparing financial statements, financial donor reports, tracking and accounting for expenses as well as the Administration Management of the NGO. S/he will work closely with the Program Director and be regularly updating on the financial situation of the NGO. 

Overall responsibilities:

S/he is responsible for the Finance and Admin Department to ensure smooth financial, accounting and administration operations of the organization, specifically Accounting/Financial Management, HR and Administration. FAO will report directly to the Program Director of UON Nepal.

1. Key Responsibilities: 

Administration:

• Liaising with relevant government offices to ensure all NGO registration is kept up-to-date

Administrative Finance: 

• FAO will be responsible for making payments in cash and bank to all vendors, suppliers, consultants; 
• To keep track of all financial records, both in relation to petty cash and other regular expenses and make accounting entries in the computerized accounting package (FAMAS); 
• Handling petty cash and making weekly reconciliation; 
• To handle TAX clearance and other financial compliances with Government and other concerned departments (e.g. AMP); 
• Reconciliation of staff advances and making necessary entries; 
• To administer employee files and other files and records in order to ensure accurate payment of benefits and allowances - review of personnel records: [Staff contracts, leave reports, training, time sheet, travelling documents] 
• To provide appropriate support on procurements, maintain the assets and inventory list and supervise the inventory of store items & ensuring regular verification, in coordination with the Operations Team; 
• To resolve accounting discrepancies and irregularities, ensuring that all bills submitted by staff are legitimate and correct

Financial Management and Audit:

• To deal with banks and carry out monthly bank reconciliation of existing bank accounts
• To manage the financial audit preparation, coordination and finalisation process
• To work on cost saving where ever possible and work together with the team for all other potential cost saving measures
• To analyse financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems 

Development of Policies and Systems 

• To work with the management to build Financial and Administrative Policy, ensure effective implement of the Financial & Administrative policies and procedures of the organization 
• To suggest/facilitate about the development of other guidelines. 

• Experience working with FAMAS
• Demonstrable experience of being able to work well independently, as well as part of a team.

• Nepali Citizen
• Minimum Bachelor’s Degree in Business Administration, Accounting or Management
• Experience working with an I/NGO or other donor agency
• Fluent in English & Nepali languages written and spoken
• Having 3 years relevant experience in the field of Accounts and Office Administration
• Be familiar with institutional donor financial requirements
• Familiar with windows based accounting packages
• Good in Office Package (Word, Excel, PowerPoint, Internet and Email)
• Familiar with busy working environment, handling with pressure of works and meet the deadlines
• Good in communication with people from diverse communities and places