Crown Agents is a high impact social enterprise passionate about transforming the future for millions of people. Since our creation in 1833 we have worked across the globe to improve public services and drive economic growth. Our expertise is finding new solutions to difficult problems for clients in the areas of health, governance, economic growth, humanitarian action and supply chain services. We work with and train leaders at local, national and in ... ternational level to achieve lasting change drawing on our insight and experience. 'Accelerating the Sustainable Control and Elimination of Neglected Tropical Diseases (ASCEND), is funded by the UK Department for International Development (DFID). The objective of ASCEND is to achieve progress towards the 2020 NTD roadmap targets for the targe ted NTDs across priority countries and to strengthen elements of the national health systems which are required for sustainable NTD control and elimination. The Programme will focus on five NTDs: lymphatic filariasis, onchocerciasis, schistosomiasis, visceral leishmaniasis, and trachoma'.
View Company ProfileAdministrative Assistant
Job summary
-
No. of Vacancy
: 1 -
Job Type
: Full Time -
Offered Salary
: Negotiable -
Gender
: Both -
Career Level
: Mid Level -
Experience
: 2 Years -
Apply Before
: 2019-12-25 Closed
Job Description:
The Administrative Assistantwill be based in Crown Agents’Nepal Office and will work closely with the operations teamto provide administrative support for the smooth functioning of the office, and implementation of NSSP and other projects in Nepal.
Key responsibilities include:
Responsibilities related to Administration Function:
- Performing office reception duties, including handling visitors and phone calls, and ensuring office space allocation for short term visitors as well as meeting room bookings if required.
- Assisting on different arrangement for meetings, trainings or program events.
- Assisting with logistics and operations support tasks, such as obtaining quotations and picking up and delivering documents.
- Managing staff travel, including booking flights and accommodation.
- Maintaining working relationships with the office landlord and building maintenance vendors
- Maintaining proper record of office equipment, computers and furniture.
- Maintaining project inventories, ensuring adequate office supplies and stationery.
- Managing project vehicles and motorbikes, including reviewing vehicle logs and mileage records on a monthly basis.
- To manage the field level vehicle hiring process and its documentations.
- Managing staff medical insurance claims and Leave records.
- Knowledge about the visa processing of International expertise.
Responsibilities related to Finance function:
- Managing petty cash- Being the custodian of petty cash for all projects of Crown Agents in Nepal.
- Handing over cheques to vendors after obtaining appropriate identification document.
- Receiving invoices from the vendors and forwarding to the appropriate project finance for further processing.
- Assisting on Compilation of withholding tax made by all projects and depositing it in to Inland Revenue Office on monthly basis together with E-return filing.
- Assisting on compilation of social security dues to be paid on monthly basis of all Nationally contracted staffs.
- Supporting finance colleagues to gather documents during the time of audit (Statutory as well as project if any)
Required Knowledge, Skills, and Abilities:
- Administration management experience on International Development projects
- Strong analytical and computer skills
- Fluency in English and Nepali required
- Ability to expertly manage competing priorities and have strong time management skills
- Strong communication and interpersonal skills
- Excellent attention to detail and organisational skills.
Education + Experience:
- Bachelor’s degree in relevant area such as management/administration is essential
- Minimum of 2 years’ experience in a related field
Apply Instruction:
To Apply: Interested candidates are requested to send a cover letter, updated CV and list of two references by 2 December, 2019 to nbsp;Eliot.Stephens@crownagents.co.uk short-listed candidates will be contacted. Phone calls will not be entertained.